Excess of daily objectives: How to manage this problem?

In the workplace or at home, it can happen that we have to attend to a mountain of tasks or objectives in a period of time that seems too short, which overwhelms us physically and mentally. Although the main cause of this is not always in us (for example, it may be due to job insecurity) many times we have enough room for maneuver to improve our productivity and manage time better, bringing our activities more up to date. responsibilities.

It is in those moments when we must put into practice a series of professional strategies or guidelines to successfully complete each of the tasks entrusted to us in the shortest possible time. So let's see several keys to prevent excess e daily goals.

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What to do to avoid falling into the excess of daily objectives?

These are the main guidelines that can help us successfully complete an excess of tasks to be carried out on a day-to-day basis.

1. Organize your workspace

Regardless of the task or responsibility that we must carry out, a correct organization in our work environment is essential to achieve success in any field of work that we must realize. That is why we must not underestimate the relevance of the work chair being comfortable, that the lighting of that room is the correct one, that it is not difficult to find what is necessary due to the disorder, etc. In short, do what is necessary because the place where we will carry out the tasks

do not force us to interrupt what we do constantly due to physical discomfort, lack of information, or lack of access to materials.

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2. List and organize tasks to be done

Being organized at work means being clear at all times what activities must be carried out, and this we can achieve this by completing a daily plan in which we identify the work that needs to be done each hour during the week labor. You have to make brief notes on what is pending to be done and what has already been done; once you've gotten used to it, it won't cost you much effort and it will come out of you spontaneously.

Said daily plan must include in detail the hours of work and also those of rest, as well as also those most important tasks, with the aim of clarifying what should be the essential task in each hour.

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3. Discriminate urgent tasks from those that are not

Know how to distinguish between essential tasks and those that can be left for later It is essential, but for this we must have a global vision of everything that remains to be done, since the importance of each work block is relative taking into account the rest.

This distinction will allow us to know in which tasks we should allocate more resources and which are not as urgent, which will allow us to better manage our capacities and prioritize those tasks that are most important.

4. Set clear time limits

Setting time limits for each task that we must perform is another of the most useful strategies that we can use when we must meet different daily objectives.

This means, for example, setting temporary blocks of 15, 20, or 30 minutes, to successfully complete those tasks that have been entrusted to us, always bearing in mind that we must rest at least 5 or 10 minutes between tasks.

This establishment of time limits helps us to complete various tasks in a certain time, which will have a positive effect on our productivity.

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5. Identify and avoid time thieves

Time thieves are all those elements that take time away from us during the working day. work and prevent us from completing in the allotted time all the responsibilities that have been assigned to us. entrusted.

These elements are sometimes difficult to identify; That is why it is of great importance to know exactly what the time thieves are in our day to day. Observing our daily behavior, since it will allow us to react in time and avoid them at all times with the aim of achieving maximum work performance.

The most common time thieves are mobile phones, television, social networks, mobile devices electronics of all kinds and any other distractor that can deconcentrate us in our day labor.

6. Avoid multitasking

Another piece of advice that we can follow when we have to carry out various tasks in the same day is to avoid multitasking or carrying out various activities at the same time at all costs.

To avoid multitasking we must, in addition to having a well-established schedule in which we write down what activities must be carried out at each moment, be clear about the start and end of each task to perform them sequentially and without overlapping. In this sense, it is often helpful to adopt the strategy of action triggers.

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7. Delegate tasks

Finally, one of the strategies that we can use whenever we have to complete more than one task at a time is simply to delegate work to other people, assuming that there is nothing wrong in not taking on all the work if it backfires or harms us.

Being able to delegate means knowing at all times what task can be entrusted to a certain person and being aware that said person will be able to achieve success in the entrusted work.

8. If you need it, turn to professional psychological support

In psychotherapy it is possible to train time management and impulsivity skills that are necessary to avoid procrastination and to work efficiently without stress paralyze Therefore, if you feel that you need help in this regard, please contact me; my name is Javier Ares and attend in person or by video call.