How to make a FORMAL LETTER step by step

There is one wide variety of cards and, depending on the language used, we can differentiate between formal letters, informal letters and semi-formal letters. Although technology has made communication much easier for us, we must know how to write in a more character-oriented format. formal and serious.

In this lesson from a PROFESSOR we want to explain how to write a formal letter and we'll give you some examples to make it more clear to you.

Most of the time we have to write a formal letter it is because of work or study reasons. This type of writing has a very strict specific format, so it is important that you know how to write a formal letter and that you thoroughly follow each of the following steps.

Don't make spelling or syntax mistakes

Writing well is always necessary, but more so if we are talking about formal letters. Write with the appropriate language and check several times if you have done any spelling or syntax error.

Write the header

The structure of a formal letter It's very important. In addition, it differs from the rest of the cards at first glance

by header. In the upper right part of the sheet you must write the place and the date from which you write. A little further down, in the upper left, you should put the Data of the person to whom the letter is addressed (name, address and position held).

In addition, in this section a small reference to the topic to be discussed. Similar to what we do with the Subject in emails. This will help the reader to be prepared for the reading in advance.

For example:

• Puebla on January 25, 2018
• Lic. Ernesto Zavala Perez
• General Director of the College of Bachelors Campus No. 3
• STUDY PLANS

initial greeting

The initial greeting It must be personalized to the person to whom the letter is addressed, that is, a generic greeting is not valid. It must be a very greeting correct and formal which will be followed by a comma or colon, to start the content of the letter.

For example:

Dear Director Hibram Villalpando,

First paragraph

In it first paragraph of the letter It is necessary to briefly develop the reason for writing the letter, that is, the main objective that we want to achieve. In addition, you can offer the reasons you have to defend your position.

For example:

I hereby inform you that, in accordance with the adjustments made to the educational reform during the past semester of the current year, must restructure the study plans corresponding to the levels of first, second and third year of high school.

Second paragraph

The second paragraph You should dedicate it to writing the solutions that you think are appropriate or that you expect in response to your letter. This must be a very clear and concise in which the reader must understand in a few words what you want him to do. Always writing from respect and formality.

For example:

Therefore, I kindly request that you send me these study plans to the email [email protected], with the deadline being February 1, 2018.

Farewell

within the parts of a formal letter We cannot forget the farewell. The farewell should always be formal and the reader should be thanked for paying attention in reading your letter. Finally, the letter will end with your signature and your position, so that they can identify you.

For example:

Without further ado for the moment and thanking you in advance for your cooperation and prompt response, I remain yours. Best regards.

ATTENTIVELY

_____________________________

Lic. Soul Lamb Peace

General Director of the Ministry of Public Education

phone 22 2224 3544

The best way to understand a lesson is to see some practical example. Compare the theory that we have taught you in the previous section with this formal letter that we give you as an example.

Mexico City, May 19, 2016

Lic. Guadalupe Hinojosa

Valley Waters

PRESENT

By means of this letter, I kindly request you to turn your instructions to the appropriate person, in order to restore the type of charge from commercial to domestic in the meter rate. 00112233 from account 44-55-66 with address Gante 18, Colonia Centro, C.P. 16000.

The foregoing had already been requested on January 13, 2015, having been an inspection on February 26, 2015; however, in the ballot with a payment deadline of May 26, 2016, corresponding to the third bimester of 2016, a mixed fee is being charged, when there is no type of business in this property.

For the above, I thank you in advance for rectifying the type of use and the collection of said two-month period, as well as subsequent bills, and applying the corresponding rate.

Finally, I reaffirm my willingness for the aforementioned to be verified. Without further ado for the moment, I appreciate your attention and remain at your service.

ATTENTIVELY

_______________________________

John Martinez

phone 55 1234 6789

We hope that this article has been of help to you and that you now know how to write a formal letter Step by Step. If you are interested in continuing to learn about this or a related topic, do not hesitate to consult our writing section.