STRUCTURE of a report

Gathering all that has been given so far about the reports, whose main function is to inform, we must add that the organization of the text is fundamental, as well as its order. Therefore, keeping all this in mind, and knowing the importance that underlies this type of texts, in a Professor we are going to expose the structure of a report with examples. Go for it!

A report is a text (either oral or written) which is used to present a series of specific data about a job, research, analysis, etc. It is, therefore, the result of an extensive analysis of an observation on a specific aspect of which the receiver is to be informed.

As it might be obvious when mentioning this type of speech, the language must be exclusively formal, based on the informative function of the same, as well as especially objective and away from the subjectivity.

Thus, the main purpose of these texts is to report data or events that have occurred and prevent what may be to come in the future of a work situation, an investigation, a commercial field, etc.

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The reports basically are structured in an organized waya in order to present ideas in a concise manner. It is true that, depending on what type of report we are dealing with, we will find more parts in its structure than in others, but we must affirm that the indispensable parts would be iintroduction, the body or development and the conclusions.

Therefore, and in order not to leave anything in the pipeline, we are going to see all the sections that can structure a report, in order, apart from the three that we have just mentioned. Here are the basic elements of the structure of a report.

Cover page

When we talk about a cover of a report we are not talking about anything extensive or showy, but basic and concise. In it, the most specific data of the same must appear so that the recipient understands instantly what is in front of him. Therefore, the title of this must be concise and that it treats the subject in the clearest possible way. On this cover it should appear:

• Text title
• Author's name
• Date of completion of the text
• Company, research, place, etc., with which the report is linked

For instance:

THE STRINGS OF THE GUITARS COME OUT FACES

Antonio Perez

January 20, 2017

Music group Los Profesores

Index

Before going into the introduction of the report, it is necessary to indicate the parts that make up the bulk of the text, as well as the pages in which each of them are located to be located more easy. This, clearly, is more necessary the longer the report is.

For instance:

1- Introduction, pg. 3

2- Why are guitar strings expensive? Pg. 4

1.1 We don't have money, pg. 5

1.2 Strings break easily, pg. 10

3- Conclusions and solutions, pg. 17

4- Bibliography, pg. 20

5- Annexes, pg. 22

Introduction

The structure of a report also has the introduction. This section is in charge of clearly exposing a problem that is to be exposed, or any subject that is the objective of this report. For this reason, we are faced with one of the most important and indispensable sections of the report. This introduction should always be brief.

Development or body

In this part of the report, the data collected from the investigation or observation is already developed. Normally, possible problems or data are exposed with visual aids such as graphs or other resources. We are, therefore, before the most extensive and indispensable part of a report.

Conclusions

Conclusions are another essential part of the structure of a report. Always objectively, the report is concluded by synthesizing the data that have been exposed in the development and the results are explained. The questions posed in the introduction should be resolved in the conclusions, the final section.

Bibliography

Whenever third-party sources have been used, they must be cited in the bibliography section in alphabetical order (by surname) with specific standards (either APA, MLA, etc.).

For instance:

Laziness. (2017). The strings of the electric guitar. Barcelona, ​​Editorial Inventada.

Ortíz, J. (1999). The strings of the acoustic guitar. Barcelona, ​​Editorial Inventada.

Annexes

The structure of a report ends with annexes. Here, at the end of the text, graphs, texts, studies, etc. are attached, which have been named throughout the report but which have not been included in it due to their high length.

Although it is not our current objective and that we will not influence it, we must affirm that there are several types of reports depending on its content (technical, scientists or informative) or, those that interest us most in this case, in dependency on its structure:

• Persuasive: Whose objective is to persuade the recipient of the data provided in it. Therefore, they are reports that are in charge of convincing the other interlocutors.
• Analytics: Its main objective is the justification, and its development, of some event, action or fact.
• Exhibitions: This type of report is structured in a classic way with its introduction, development and conclusions. Objectively exposes data on a topic or research in any field without seeking persuasion or subjectivity.